Welcome to the California Pay Data Reporting Portal

California law (Government Code section 12999) requires employers with 100 or more employees to annually submit data on the pay, hours worked, and demographics of their employees to the California Department of Fair Employment and Housing (DFEH). For more information about this law and filing requirements, visit: www.dfeh.ca.gov/paydatareporting. The first filing deadline is March 31, 2021 and annually thereafter on March 31.

Employers must use this portal to submit their data reports to DFEH. Instructions are provided below, within the portal, and in the user guide and FAQs available at: www.dfeh.ca.gov/paydatareporting. An employer may submit data in one of three ways:

  1. Upload an Excel file (Suggested)
    1. Download the California Pay Data Report template; (Excel) by selecting “Download Template”
    2. Fill in the designated worksheet following the instructions provided in the template to create the employer’s report;
    3. Save the worksheet locally as a new Excel file;
    4. Upload the Excel file to this portal by selecting “Submit New Report”;
    5. Edit the report as needed and correct any errors identified by the portal’s validation processes; and
    6. Certify and submit the validated report.
  2. Upload a .CSV file (Suggested)
    1. Prepare a .CSV file with the required data (See detailed .CSV specification in the user guide) [download example file here]
    2. Upload the .CSV file to this portal by selecting “Submit New Report”;
    3. Edit the report as needed and correct any errors identified by the portal’s validation processes; and
    4. Certify and submit the validated report.
  3. Use the fillable form in the portal
    1. Enter the required information in the fillable forms available within the portal to the create the employer’s report online;
    2. When filling in each data field in a fillable form, follow the instructions provided in the California Pay Data Report template or the user guide’s Appendix B;
    3. Edit the report as needed and correct any errors identified by the portal’s validation processes; and
    4. Certify and submit the validated report.

Prior to certification of a report, an employer may reenter the portal to change their report using a unique Submission ID, which will be provided after entering the portal. After certification, the Submission ID will no longer be valid and the employer may not access their data report. If an employer needs to revise information previously certified, the employer must start a new submission by selecting “Submit New Report” and must explain the correction in the remarks section of the report.

        
Submission ID is required.